[Greenway-board] TGC - Finance and Membership meeting

[Bill Bussey]

Hi William,

Sure I can remove the "Conferences" and "Trail Alerts" from the 
brochure. Wendy had them in her version of the brochure and they were on 
the website, so I included them.

I think these are left from the days of Sig Hutchinson. We we did one 
"Circle the Triangle Trail" conference then, and as recently as last 
year, wanted to do more.

The "Trail Alerts" were emails that called for members or subscribers to 
write elected officials and staff to respond to specific concerns. 
Again, this was a Sig thing. But we could possibly use it again if 
needed as an extra edition of the TGC News.

I'll try sending the brochure as a PDF for you all to look at and make 
edits.

I might add that I've brought these brochures to meetings and requested 
you all make edits and corrections. Leslie Kennedy has already done this 
for grammatical and content, to which I am grateful. Her changes have 
been incorporated. So we welcome more.

I've been printing these on my color laser printer for about 20 cents 
each. So far, I haven't asked for reimbursement as I've only done about 
120 or so. One of the nice things about doing it using direct computer 
printer output is that we can make changes and updates as often as we 
like. If we print 1000-5000 of these, they will last awhile and be 
impossible to modify. But the unit cost will be dramatically less. This 
is something to consider.

Again, I'll try converting the brochure to a PDF and send it out to you 
all. Else, I'll bring them to the next meeting.

Happy Trails,

Bill B.
919 545-9104


William Breazeale wrote:

> Also from the Finance and Membership Committee:
>  
> - as a recruitment tool we should also finish and publish the updated 
> brochure with the membership  application.  Bill B. -- I believe you 
> had done all the good work on this -- we should all look at it and 
> give you any final suggested changes. For instance, under the Areas of 
> Interest on the brochure the topics listed should reflect the adopted 
> Action Plan - -now it includes "conferences" or "trail alert Is it " 
> -- I do not know how they fit in to the current members activities.
>  
>  -  At the April meeting we recommend the Board adopt changes to the 
> bylaws and call a special meeting of all the membership at the 
> beginning of the regular  May Board meeting to ratify the changes.  ( 
> See Article 9 of the bylaws).  The changes would convert the current 
> calendar year membership to a  rolling membership system --- where a 
> one year membership will begin on the initial date a new member pays 
> dues. 
> Larkin - please look at these changes --- I wrote these myself and 
> will need your help to determine exactly what should be amended and 
> the appropriate wording. The official notice for the April and May 
> meetings needs to include these potential bylaws changes.
>  
>
>     ----- Original Message -----
>     *From:* Jeff Brewer <mailto:jdbrewer at bellsouth.net>
>     *To:* TGC Greenway Board <mailto:greenway-board at rtpnet.org>
>     *Sent:* Wednesday, April 06, 2005 10:34 PM
>     *Subject:* [Greenway-board] TGC - Finance and Membership meeting
>
>     Dear TGC Team,
>      
>     The Finance and Membership Committee had our lunch meeting today
>     in Chapel Hill.  Here is what I would like to share with you:
>      
>     1.)  Dave and the Membership Committee will send out renewal
>     letters for memberships when they are due.  They will also
>     maintain the TGC database in conjunction with the Finance Committee. 
>      
>     2.)  Dave will investigate the cost of a mass mailing for
>     envelops, printing, and the need for official letterhead.  He will
>     present this at the next Board meeting.  This will be a direct
>     mailing just for memberships.  I have sent Dave the 2000 TGC database.
>      
>     3.)  We all agreed that if each TGC Board member would go and get
>     5-10 new members this would be a huge help.
>      
>     4.)  We all agreed that the website needs a more professional look
>     and needs to be updated.  This is often the first place people
>     will review us as a non-profit.  The current levels of membership
>     that are in our TGC brochure and what is reflected on the website
>     are not the same.  Larkin will need to review the 1997 minutes to
>     see what was officially passed. 
>      
>     5.)  The need for a hard copy newsletter was discussed but we were
>     unsure of who and what committee could undertake this large task.
>      
>     6.)  William will send out an e-mail talking about the membership
>     dates that are shown in the by-laws.
>      
>     Dave and William - if I left anything out please feel free to
>     share it with the group.
>      
>     Thanks,
>      
>     Jeff Brewer
>      
>      
>      
>      
>
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