[Greenway-board] TGC - Finance and Membership meeting

[Bill Flournoy]

An Option --- something I have seen work effectively in other 
organizations is: reduced price gift memberships being available to 
Board members only. This sets a minimum rate for gift memberships 
purchased by Board members, thereby creating a win-win situation. (1) 
The Board creates an incentive for its members to donate. (2) The Board 
member leverages their donation. (3) New members are added to the 
organization. (4) The organization is motivated to retain the new 
members. (5) Some of the new members get actively involved. (6) Some of 
the new members seek leadership positions. Etc. /// The Board member 
might give memberships as: (a) a way to recruit someone they know who is 
a latent "greenway person", (b) a birthday, holiday, etc. gift, and/or 
(c) an anonymous trolling effort to get visibility for TGC and possibly  
land a big fish. This can be discussed further if there is any interest.

William Breazeale wrote:

> Also from the Finance and Membership Committee:
>  
> - as a recruitment tool we should also finish and publish the updated 
> brochure with the membership  application.  Bill B. -- I believe you 
> had done all the good work on this -- we should all look at it and 
> give you any final suggested changes. For instance, under the Areas of 
> Interest on the brochure the topics listed should reflect the adopted 
> Action Plan - -now it includes "conferences" or "trail alert Is it " 
> -- I do not know how they fit in to the current members activities.
>  
>  -  At the April meeting we recommend the Board adopt changes to the 
> bylaws and call a special meeting of all the membership at the 
> beginning of the regular  May Board meeting to ratify the changes.  ( 
> See Article 9 of the bylaws).  The changes would convert the current 
> calendar year membership to a  rolling membership system --- where a 
> one year membership will begin on the initial date a new member pays 
> dues. 
> Larkin - please look at these changes --- I wrote these myself and 
> will need your help to determine exactly what should be amended and 
> the appropriate wording. The official notice for the April and May 
> meetings needs to include these potential bylaws changes.
>  
>
>     ----- Original Message -----
>     *From:* Jeff Brewer <mailto:jdbrewer at bellsouth.net>
>     *To:* TGC Greenway Board <mailto:greenway-board at rtpnet.org>
>     *Sent:* Wednesday, April 06, 2005 10:34 PM
>     *Subject:* [Greenway-board] TGC - Finance and Membership meeting
>
>     Dear TGC Team,
>      
>     The Finance and Membership Committee had our lunch meeting today
>     in Chapel Hill.  Here is what I would like to share with you:
>      
>     1.)  Dave and the Membership Committee will send out renewal
>     letters for memberships when they are due.  They will also
>     maintain the TGC database in conjunction with the Finance Committee. 
>      
>     2.)  Dave will investigate the cost of a mass mailing for
>     envelops, printing, and the need for official letterhead.  He will
>     present this at the next Board meeting.  This will be a direct
>     mailing just for memberships.  I have sent Dave the 2000 TGC database.
>      
>     3.)  We all agreed that if each TGC Board member would go and get
>     5-10 new members this would be a huge help.
>      
>     4.)  We all agreed that the website needs a more professional look
>     and needs to be updated.  This is often the first place people
>     will review us as a non-profit.  The current levels of membership
>     that are in our TGC brochure and what is reflected on the website
>     are not the same.  Larkin will need to review the 1997 minutes to
>     see what was officially passed. 
>      
>     5.)  The need for a hard copy newsletter was discussed but we were
>     unsure of who and what committee could undertake this large task.
>      
>     6.)  William will send out an e-mail talking about the membership
>     dates that are shown in the by-laws.
>      
>     Dave and William - if I left anything out please feel free to
>     share it with the group.
>      
>     Thanks,
>      
>     Jeff Brewer
>      
>      
>      
>      
>
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