[Greenway-board] Trail Database Grant

Mon Jun 27 11:37:44 EDT 2005

Hi TGC Team,

Here is the latest communications on the Adopt-a-Trail Grant. Please 
bring any questions/comments to the meeting tonight.

Happy Trails,

Bill Bussey
919 545-9104

Hi Christian, Bill, and Bill,

As a follow-up to Christian's query on the two Adopt-a-Trails grants, 
based on the final applications that were submitted, the 
two grants include the tasks listed below.

EcoAccess has a supporting role in this work at the volunteer levels 
outlined below that we agreed on.  Part 2 includes about $1,000 for TGC 
and EcoAccess to cover some costs associated with the 
project.  Unfortunately, the grant amounts are pretty small, so there's 
not a whole lot of resource.  However, as you've noted, Christian, the 
grants provide potential leverage with which to pursue additional funds 
to cover staff time spent on the project.

One question is whether to write a smaller grant just to cover EcoAccess 
time on this phase of the project, or whether to write a larger grant 
that also takes on additional tasks in the medium-term plan that we 
sketched out this spring.  Whatever approach we choose, we'll need to 
make a joint decision on it, since we'll be using our collective work to 
date as the basis for pursuing the funds.

One thing we might consider is pursuing a larger grant and shooting for 
the Feb. 1st, 2006 deadline for the Z. Smith Reynolds Foundation.  We 
might include some EcoAccess and TGC time from the Adopt-a-Trails tasks, 
along with the preparation of a regional trails map and website.  By 
early next year, we should have definite confirmation on the two 
Adopt-a-Trails grants and should be underway with the project.  This 
would also give us more time to prepare the ZSR application.  I recently 
attended a session on Z. Smith Reynolds' new grant format, and it is 
significantly more involved than the Adopt-a-Trails grants.

What do you think?

Yours,
Ben

*_ADOPT-A-TRAILS TASKS_*

*_PART 1 -- TJCOG LEAD AGENCY ON APPLICATION_*

*1.0* 	*_Collect Existing Trails Data (available from trails mgt. 
agencies)_*
1.1 	Convene Trails Technical Committee
1.2 	Meet once with Tech Com. to determine desired trails attributes and 
accuracy
1.3 	Create Triangle Trails Database
1.4 	Develop customized spreadsheets of internal data for each mgt 
agency to update
1.5 	Follow up with non-respondents
1.6 	Do QA/AC on data submitted and follow up on any discrepancies
1.7 	Create updated coverage and prepare initial working map of updated 
trails data
1.8 	Meet once with Tech. Com. to review results and identify trails for 
which no data exist
1.9 	Revise working map of updated trails data

*/Revenues/*
Adopt-a-Trail Grant:  $5,000
TJCOG Match (cash):  $1,000
TGC Match (in-kind):  $400   (20 volunteer hours @$20/hour)
EcoAccess Match (in-kind):  $200   (10 volunteer hours @$20/hour)

*_PART 2 -- TGC LEAD AGENCY ON APPLICATION_*

*2.0* 	*_Collect New Trails Data (through field work)_*
2.1 	Develop data acquisition protocol
2.2 	Prepare instruction sheet
2.3 	Identify and train volunteers
2.4 	Prioritize trail segments for data collection
2.5 	Dispatch and manage volunteers
2.6 	Travel reimbursement for volunteers
2.7 	Enter new data into GIS
2.8 	Create updated coverage and prepare map of updated trails coverage
2.9 	Make trails data available to users in electronic form

*/Revenues/*
Adopt-a-Trail Grant:  $5,000
TGC Match (in-kind):  $2,000   (100 volunteer hours @$20/hour)
EcoAccess Match (in-kind):  $800   (40 volunteer hours @$20/hour)
TJCOG Match (cash):  $500

Ben Hitchings, AICP
Land Use Program Manager
Triangle J Council of Governments
P.O. Box 12276
Research Triangle Park NC 27709
Phone: 919/558-9397; Fax: 919/549-9390
Email: benh at tjcog.org 
<mailbox:///C%7C/DOCUMENTS%20AND%20SETTINGS/BILL%20BUSSEY/APPLICATION%20DATA/Mozilla/Profiles/default/f88dsb71.slt/Mail/mail.verizon.net/Inbox?number=293868665>
Website:  www.tjcog.dst.nc.us 
<mailbox:///C%7C/DOCUMENTS%20AND%20SETTINGS/BILL%20BUSSEY/APPLICATION%20DATA/Mozilla/Profiles/default/f88dsb71.slt/Mail/mail.verizon.net/Inbox?number=293868665>

    ----- Original Message -----
    *From:* Bill Flournoy <mailto:Bill.Flournoy at ncmail.net>
    *To:* benh at tjcog.org <mailto:benh at tjcog.org>
    *Sent:* Tuesday, June 21, 2005 11:18 AM
    *Subject:* [Fwd: Re: [NCLandTrustInfo] FW: packet sent to tobacco
    buyout recipients]]

    Ben --- you are the gatekeeper and man in the middle of the
    Adopt-a-Trail Grants. How do you suggest I respond to Christian on
    his AaT questions? The rest of this can be taken at its FYI value.

    -------- Original Message --------
    Subject: 	Re: [NCLandTrustInfo] FW: packet sent to tobacco buyout
    recipients]
    Date: 	Tue, 21 Jun 2005 11:07:42 -0400
    From: 	Christian Stalberg <cstalberg at ecoaccess.org>
    To: 	Bill Flournoy <Bill.Flournoy at ncmail.net>
    References: 	<42B81962.2080402 at ncmail.net>

    Hi Bill. I appreciate your copying me on this communication. Very
    interesting.

    Is any part of this something that EcoAccess could pick up and run
    with? Our organization is moving opportunistically these days, hence
    the question.

    Switching subjects slightly, regarding the Adopt-A-Trail (pending)
    grant, EcoAccess commited itself to several project tasks, as follows:

    - Query trails planning and mgmt. organizations about existing data
    (participating organ.)
    - Acquire improved trails data through field work (lead organ.)
    - Prepare regional map and individual user maps in hard copy and
    electronic format (participating organ.)
    - Create web page to disseminate electronic version (lead organ.)
    - Conduct design workshops w/ trails planning, mgmt., and advocacy
    orgs in region (participating organ.)
    - Conduct outreach to share information and solicit feedback
    (participating organ.)

    As EcoAccess was not one of the grantees and assuming TGC gets its
    grant, we're wondering if TGC can fund EcoAccess for any portion of
    these activities and/or should EcoAccess pursue its own funding. Z
    Smith Reynolds is having their grant funding cycle now so EcoAccess
    could put in a proposal. EcoAccess would target the environmentalist
    community (including students) for volunteers to perform the field
    work data collection activity. It is not too early for us to start
    planning this activity.

    I would appreciate your letting me know your thoughts on this. I
    trust you're having a pleasant summer. Happy summer solstice day!

    - Christian

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