[snca-list] Disaster planning

Tue Feb 17 06:56:08 EST 2009

Disaster Planning for Heritage Collections
Archives, Libraries, Museums, and Historic Sites

Z. Smitth Reynolds Library, Wake Forest University, Winston-Salem, NC

March 13, 2009     9:00 AM - 4:00 PM

This one day workshop is sponsored by the North Carolina Preservation Consortium for the North Carolina State Historical Records Advisory Board and North Carolina State Archives with funding from the National Historical Publications and Records Commission

Just as we prepare for disasters to save lives, we must also be prepared to save essential records,  educational and cultural resources, historical artifacts, and art in our archives, libraries, museums, and historic sites.  We have a responsibility to preserve these heritage collections for future generations.  The disasters we may face include hurricanes, tornados, floods, wild fires, mold, insects, broken water pipes, leaking roofs, vandalism, and terrorism.  Writing a comprehensive disaster plan and training staff in disaster response can limit the extent of damages to valuable collections and facilitate a continuity of operations.  This one day disaster planning workshop will build on lessons learned from disasters in cultural institutions.

Through presentations, discussion, and scenarios participants will learn to:

o   identify risks to collections

o   use mitigation to reduce risks

o   prioritize collections

o   establish disaster teams

o   respond to emergencies

o   assess damages

o   use effective crisis communication

o   address health and safety issues

o   organize supplies and equipment

o   identify disaster resources

o   select appropriate salvage methods

Who Should Attend

This workshop is for all personnel with disaster preparedness and recovery responsibility working in local and state government agencies, document and record collections, archives, historical societies, libraries, museums, historic sites, and other heritage institutions.  Emergency management personnel and first responders are encouraged to attend.  Students in archives, public history, library science, emergency management, and related programs are also welcome.

Registration Fee

The registration fee for these workshops is $15.00.  This fee includes lunch, refreshments, and materials.  Registration forms are available on the NCPC web site under Events:

http://www.ncpreservation.org/events.html

Location
This workshop will be held at the Z. Smitth Reynolds Library at Wake Forest University in Winston-Salem.  Directions are on the WFU Web site at  http://zsr.wfu.edu/about/directions.html

If you have questions about directions or parking please contact:

Craig Fansler, Preservation Librarian
Z. Smith Reynolds Library, Wake Forest University
Phone   (336) 758-5482
Email    fanslerc at wfu.edu<mailto:fanslerc at wfu.edu>

Instructors
The primary instructor for this workshop is Robert James, Executive Director of the North Carolina Preservation Consortium.  Guest speakers will include local collections professionals and emergency managers.  Robert James has completed training in disaster planning and response for historical, cultural, and educational collections sponsored by the Triangle Research Libraries Network, Southeastern Library Network, Conservation Center for Art and Historic Artifacts, National Archives and Records Administration, and the Heritage Emergency National Task Force.  He has also attended courses sponsored by North Carolina Emergency Management, a division of the North Carolina Department of Crime Control and Public Safety.

Schedule

 9:00      Registration and Refreshments
 9:30      Welcome and Introductions
 9:40      The Value of Heritage Collections
 9:50      Emergency Management
10:00     Disaster Teams and Team Roles
10:20     Continuity of Operations and Mutual Aid Agreements
10:30     Break
10:45     Risk Analysis, Mitigation, and Preparedness
11:05     Prioritizing Collections
11:15     Supplies and Equipment
11:30     Emergency Response
12:00     Lunch
 1:00      Working with First Responders
 2:00      Break
 2:15      Salvage: staff, volunteers, vendors, consultants, conservators
 3:15      Writing the Disaster Plan
 3:30      Disaster Drill

Cancellation and Refund Policy

Workshops may be cancelled due to low registration or other causes beyond our control, such as severe weather.  In such an event, registrants will be notified and fees refunded.  Otherwise, registration fees are nonrefundable.  Substitution of staff from your institution is permitted.

NCPC News
Would you like to receive email announcements about future workshops and conferences sponsored by the North Carolina Preservation Consortium?  Interested in information about preservation in libraries, archives, museums, historic sites, and other heritage institutions?  Subscribe to the NCPC News listserv.  This is not a discussion list.  You will only receive official email from NCPC.  Subscribe on our Web site at:   http://ncpreservation.org/mailman/listinfo/ncpcnews-l

North Carolina Preservation Consortium   http://www.ncpreservation.org<http://www.ncpreservation.org/>

The North Carolina Preservation Consortium (NCPC) is a 501C3 nonprofit organization dedicated to the preservation of educational, historical, cultural, and research collections in our state's archives, libraries, museums, historic sites, document depositories, and record centers. NCPC also informs the general public about preservation to safeguard private collections and family treasures. Our preservation mission addresses the proper care and handling of materials; storage and environmental control; disaster preparedness and recovery; the repair, reformatting and conservation of damaged items; and collection security. NCPC supports the preservation of information content, and the medium as artifact, in new and traditional formats for present and future generations.

Membership

We would like to welcome your institution to the preservation consortium. Our minimum annual membership fee is only $100.00. Higher levels of support are voluntary. Benefits of NCPC membership include discounts on our continuing education workshops and annual conference. Employees of institutional members are eligible to hold leadership positions as officers and on the consortium's board of directors, committees, and task groups. Member institutions are also recognized for their contributions on our Web site. The success of our state wide preservation program depends on the talents, diversity, and generosity of our colleagues. Together we can make a difference in the survival of our heritage collections. Join NCPC today!  Membership information is available on the NCPC web site:   http://www.ncpreservation.org/membership.html

Support NCPC

Our programs are made possible by the generous financial support of our institutional members, corporate sponsors, and individual donors.  If you would like to make a gift to the North Carolina Preservation Consortium please visit our Preservation Philanthropy Webpage at   http://www.ncpreservation.org/support.html

Institutional members are listed on the NCPC Web site at   http://www.ncpreservation.org/members.html.

Corporate Sponsors are listed at   http://www.ncpreservation.org/corporatesponsor.htm.

For additional information about NCPC or disaster planning please contact:

Robert James, Executive Director
North Carolina Preservation Consortium

PO Box 2651
Durham, NC 27715-2651

Phone  252-328-6114
Email   robertjamesncpc at gmail.com<mailto:robertjamesncpc at gmail.com>

Sincerely,

Mr. A. Christopher Meekins
Head, Correspondence Division
Office of Archives and History
4614 Mail Service Center
Raleigh, NC 27699-4614
chris.meekins at ncdcr.gov<mailto:chris.meekins at ncdcr.gov>
919-807-7310

"My father was the strongest most influential man in bringing this state into the Union and I could never reconcile myself to repudiate his act & deed."
NC unionist James Cathcart Johnston, 19 August 1863, to Gen. John Foster, commanding Norfolk VA

*My Opinions are not necessarily the opinions of my agency.*

North Carolina's Public Records Law authorizes the disclosure
of e-mail used in the transaction of public business.

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